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 | | From: | Rick | | Subject: | Re: Ideas to compress meetings to under 1 hour | | Date: | Thu, 20 Jan 2005 16:24:37 GMT |
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 | John Fleming, DTM wrote:
> On 19 Jan 2005 11:53:46 -0800, while chained to a desk in the
> scriptorium, squash@peoriadesignweb.com wrote:
>
>>$We would like our meetings to compress to under one hour. The two
>>$things we can think of to accomplish this are:
[...]
>>$What do other clubs suggest? Are these two fair game or should we be
>>$doing something else?
A lot of efficiency can be gained without eliminating anything.
1. The Toastmaster needs to keep things moving.
2. Eliminate a long introduction to a meeting theme.
3. The reports need to be short. Tieing into a recent thread, if you
are short on time the timer & grammarian's report needs to be short.
4. The Topicmaster can't give a 5 minute speech introducing table topics.
5. When table topics participants are called on they need to stand up
and speak. They can't dance with their chair. They can't mozy up
to the front of the room.
6. Eliminate major participants from table topics. The evaluators
have an impromptu speaking role. The speakers & Toastmaster have
speaking roles even if they aren't impromptu.
7. The President doesn't need to read next week's agenda during the
business meeting.
--
Rick Clements, ATM-G, CL
Webmaster, Daylighters Toastmasters
VP-Membership Daylighters Toastmasters
District 7 Webmaster
Rick.Clements2@verizon.net
http://www.geocities.com/rick_clements/tm.htm
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| | From: | John Fleming, DTM | | Subject: | Re: Ideas to compress meetings to under 1 hour | | Date: | Fri, 21 Jan 2005 04:29:57 GMT |
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| On Thu, 20 Jan 2005 16:24:37 GMT, while chained to a desk in the
scriptorium, Rick wrote:
> $ 7. The President doesn't need to read next week's agenda during the
> $ business meeting.
Are there clubs that actually do this?
--
John Fleming, DTM
Edmonton, Canada
Attitude Boosters Toastmasters (7022-42) - Member
Chamber Toastmasters (5594 - 42) - President
A scientist can discover a new star but he
cannot make one. He would have to ask an
engineer to do it for him.
- Gordon L. Glegg
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| | From: | Rick | | Subject: | Re: Ideas to compress meetings to under 1 hour | | Date: | Fri, 21 Jan 2005 05:14:07 GMT |
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| John Fleming, DTM wrote:
> On Thu, 20 Jan 2005 16:24:37 GMT, while chained to a desk in the
> scriptorium, Rick wrote:
>
>>$ 7. The President doesn't need to read next week's agenda during the
>>$ business meeting.
>
> Are there clubs that actually do this?
I've seen several clubs in our area do it. I don't see it as a
necessary part of the meeting.
--
Rick Clements, ATM-G, CL
Webmaster, Daylighters Toastmasters
VP-Membership Daylighters Toastmasters
District 7 Webmaster
Rick.Clements2@verizon.net
http://www.geocities.com/rick_clements/tm.htm
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| | From: | John Fleming, DTM | | Subject: | Re: Ideas to compress meetings to under 1 hour | | Date: | Sat, 22 Jan 2005 01:57:11 GMT |
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| On Fri, 21 Jan 2005 05:14:07 GMT, while chained to a desk in the
scriptorium, Rick wrote:
> $John Fleming, DTM wrote:
> $> On Thu, 20 Jan 2005 16:24:37 GMT, while chained to a desk in the
> $> scriptorium, Rick wrote:
> $>
> $>>$ 7. The President doesn't need to read next week's agenda during the
> $>>$ business meeting.
> $>
> $> Are there clubs that actually do this?
> $
> $I've seen several clubs in our area do it. I don't see it as a
> $necessary part of the meeting.
I've never seen a club do it.
The usual practice around here is that the roles for the next several
meetings is printed on the back of the agenda.
Alternatively, the VP E will circulate role assignments by e-mail on a
regular basis.
In both my own club, reading out next week's assignments during a
business meeting would be viewed as an inefficient use of business
meeting time.
--
John Fleming, DTM
Edmonton, Canada
Attitude Boosters Toastmasters (7022-42) - Member
Chamber Toastmasters (5594 - 42) - President
A scientist can discover a new star but he
cannot make one. He would have to ask an
engineer to do it for him.
- Gordon L. Glegg
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| | From: | Eric Matto | | Subject: | Re: Ideas to compress meetings to under 1 hour | | Date: | Fri, 21 Jan 2005 07:19:31 -0500 |
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| > > $ 7. The President doesn't need to read next week's agenda during the
> > $ business meeting.
>
> Are there clubs that actually do this?
>
In our club we have a "schedule update" portion of the business meeting
where the VP Ed goes over the next week's agenda and asks for volunteers to
fill any gaps. It also reminds people of their previous commitments, in case
they suddenly remember that for some reason they won't be able to attend. If
all the roles aren't filled then the signup sheet is left out during the
recess.
--
Eric Matto, DTM, PDG(D30)
President, Mississauga Valley TM Club #8277-60
Mississauga, Ontario, Canada
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| | From: | p c | | Subject: | Re: Ideas to compress meetings to under 1 hour | | Date: | Fri, 21 Jan 2005 18:10:18 -0500 |
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| Eric Matto wrote:
>>>$ 7. The President doesn't need to read next week's agenda during the
>>>$ business meeting.
>>
>>Are there clubs that actually do this?
>>
>
> In our club we have a "schedule update" portion of the business meeting
> where the VP Ed goes over the next week's agenda and asks for volunteers to
> fill any gaps. It also reminds people of their previous commitments, in case
> they suddenly remember that for some reason they won't be able to attend. If
> all the roles aren't filled then the signup sheet is left out during the
> recess.
>
We do the sama at the of the meeing.
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| | From: | gdmarshall | | Subject: | Re: Ideas to compress meetings to under 1 hour | | Date: | 23 Jan 2005 18:08:53 -0800 |
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| >
> The usual practice around here is that the roles for the next several
> meetings is printed on the back of the agenda.
>
> Alternatively, the VP E will circulate role assignments by e-mail on
a
> regular basis.
>
> In both my own club, reading out next week's assignments during a
> business meeting would be viewed as an inefficient use of business
> meeting time.
In my club, reading the assignments and soliciting volunteers (done by
the VPE) is absolutely critical, to cope with the low level of signups,
by appealing for people to take unfilled roles. And this is after the
signup sheet has been passed around the room. When we were larger, the
agenda would be booked for weeks out, but with the current membership
level (about 10-12 regular attendees), its unusual to have any entries
on the schedule more than 3 weeks out.
George Marshall
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