Hi,

The owner of the company that I work for is looking to implement some
sort of document management system. I don't have much expertise in this
area, so I was hoping to get a few recommendations. Here is what I am
looking for:

- There will be about 25 people filing/accessing documents
- Ease of use. The people that will be using this have only basic
computer skills.
- Must have an easy way to scan/archive existing documents, preferably
into PDF or TIFF format. A lot of our scans will be done through our
digital copiers, which output PDF files.
- Integration with Quickbooks for filing invoices, sales order, etc.
would be a definite plus, but it is not required as Quickbooks will
print to a PDF document.
- Web interface for accessing documents remotely
- I would prefer an actual Windows client for managing documents on
local clients in the office. Web interfaces seem to confuse the
employees here.
- This project is on a constrained budget. We are looking at $2-3K max
for just the software.

I've looked at a few packages, but haven't really come up with anything
yet. Documentum and Xerox Docushare look really nice, but I am assuming
they are out of our budget range (am I correct?). I also played around
with Plone, but I don't think the "ease of use" factor is high enough,
plus there is no way to directly scan/archive documents.
I would be very grateful for any recommendations!

Thanks,
Michael

From:	Arka
Subject:	Re: Software recommendations?
Date:	12 Jan 2005 14:29:35 -0800

I am also interested in your list !

I have to look for a DMS system for my company.

Our needs are : scanning, emails, office documents, generated
documents, workflow definition, ...

Thanks

edoc wrote:
> I agree with you (and thanks for the plug). The list of "wants" and
"needs"
> is a very good idea. I wouldn't mind seeing the spread sheet you
compiled.
> Could you send me a copy please?
>
> yaremchl....edocshare....com
>
> Regards,
> Lane
>
> "rwoodson" wrote in message
> news:cs1mbh$bn6$1@nntp1.jpl.nasa.gov...
> > I agree with Jochen. I also have about 10 years experience with
> > Document
> > Management systems.
> > I would also ask if workflow for approvals is part of your
> > requirements?
> >
> > After listing your requirements, separated into requirements and
"Nice
> > to have's" (and you have done a better job so far then 90% of the
requests
> > I've seen on this board), send the list to a dozen or so possible
vendors
> > for comment or quotes.
> >
> > This appears to be a small enough application that our friend
Lane from
> > eDocShare should be included as a potential vendor. Last week the
Windows
> > version was free.
> >
> >
> > wrote in message
> > news:1105123213.761304.241140@z14g2000cwz.googlegroups.com...
> >> Hi,
> >>
> >> The owner of the company that I work for is looking to implement
some
> >> sort of document management system. I don't have much expertise in
this
> >> area, so I was hoping to get a few recommendations. Here is what I
am
> >> looking for:
> >>
> >> - There will be about 25 people filing/accessing documents
> >> - Ease of use. The people that will be using this have only basic
> >> computer skills.
> >> - Must have an easy way to scan/archive existing documents,
preferably
> >> into PDF or TIFF format. A lot of our scans will be done through
our
> >> digital copiers, which output PDF files.
> >> - Integration with Quickbooks for filing invoices, sales order,
etc.
> >> would be a definite plus, but it is not required as Quickbooks
will
> >> print to a PDF document.
> >> - Web interface for accessing documents remotely
> >> - I would prefer an actual Windows client for managing documents
on
> >> local clients in the office. Web interfaces seem to confuse the
> >> employees here.
> >> - This project is on a constrained budget. We are looking at $2-3K
max
> >> for just the software.
> >>
> >> I've looked at a few packages, but haven't really come up with
anything
> >> yet. Documentum and Xerox Docushare look really nice, but I am
assuming
> >> they are out of our budget range (am I correct?). I also played
around
> >> with Plone, but I don't think the "ease of use" factor is high
enough,
> >> plus there is no way to directly scan/archive documents.
> >> I would be very grateful for any recommendations!
> >>
> >> Thanks,
> >> Michael
> >>
> >
> >

From:	edoc
Subject:	Re: Software recommendations?
Date:	Sat, 08 Jan 2005 21:15:25 GMT

Hi Michael,

Based on your requirements, you should come and have a look at eDocShare for
Windows. We can deliver a solution that meets your listed requirements.

Have a look at the current features of eDocShare for Windows and let me know
if you are interested. If so, we can work with you to define any additional
requirements and come up with a solution that would be within your current
budget. Also note, there is no price "per-user" for eDocShare; it is
unlimited users.

Visit www.edocshare.com

Regards,
Lane

wrote in message
news:1105123213.761304.241140@z14g2000cwz.googlegroups.com...
> Hi,
>
> The owner of the company that I work for is looking to implement some
> sort of document management system. I don't have much expertise in this
> area, so I was hoping to get a few recommendations. Here is what I am
> looking for:
>
> - There will be about 25 people filing/accessing documents
> - Ease of use. The people that will be using this have only basic
> computer skills.
> - Must have an easy way to scan/archive existing documents, preferably
> into PDF or TIFF format. A lot of our scans will be done through our
> digital copiers, which output PDF files.
> - Integration with Quickbooks for filing invoices, sales order, etc.
> would be a definite plus, but it is not required as Quickbooks will
> print to a PDF document.
> - Web interface for accessing documents remotely
> - I would prefer an actual Windows client for managing documents on
> local clients in the office. Web interfaces seem to confuse the
> employees here.
> - This project is on a constrained budget. We are looking at $2-3K max
> for just the software.
>
> I've looked at a few packages, but haven't really come up with anything
> yet. Documentum and Xerox Docushare look really nice, but I am assuming
> they are out of our budget range (am I correct?). I also played around
> with Plone, but I don't think the "ease of use" factor is high enough,
> plus there is no way to directly scan/archive documents.
> I would be very grateful for any recommendations!
>
> Thanks,
> Michael
>

From:	Jochen Tuemmers
Subject:	Re: Software recommendations?
Date:	Fri, 07 Jan 2005 20:48:00 +0100

Michael,

you are thinking about a Document Management System for 25 users at
approximately $2-3k? Definitely forget about Documentum and Docushare.
They start off at base prices of approx. $500 per user. But even low
end systems like ELO or Windream will be close to $300 per user. And,
by the way, none of those systems offers the scanning solution in that
base package. It would account for additional $s.

I have been working in the DMS area for quite some time now and would
ask you a number of questions with regards to your project. None of
the requirements that you have mentioned actually makes ad DMS
necessary. What you described could easily be done based on a very
simple filesystem based solution, maybe with a database to keep track
of all documents. Are there any additional requirements? Why are you
looking at implementing a DMS? Do you require integration with e-mail
clients? Do you require integration with Office programs? ...

Jochen

On 7 Jan 2005 10:40:13 -0800, mboehm@gmail.com wrote:

>Hi,
>
>The owner of the company that I work for is looking to implement some
>sort of document management system. I don't have much expertise in this
>area, so I was hoping to get a few recommendations. Here is what I am
>looking for:
>
>- There will be about 25 people filing/accessing documents
>- Ease of use. The people that will be using this have only basic
>computer skills.
>- Must have an easy way to scan/archive existing documents, preferably
>into PDF or TIFF format. A lot of our scans will be done through our
>digital copiers, which output PDF files.
>- Integration with Quickbooks for filing invoices, sales order, etc.
>would be a definite plus, but it is not required as Quickbooks will
>print to a PDF document.
>- Web interface for accessing documents remotely
>- I would prefer an actual Windows client for managing documents on
>local clients in the office. Web interfaces seem to confuse the
>employees here.
>- This project is on a constrained budget. We are looking at $2-3K max
>for just the software.
>
>I've looked at a few packages, but haven't really come up with anything
>yet. Documentum and Xerox Docushare look really nice, but I am assuming
>they are out of our budget range (am I correct?). I also played around
>with Plone, but I don't think the "ease of use" factor is high enough,
>plus there is no way to directly scan/archive documents.
>I would be very grateful for any recommendations!
>
>Thanks,
>Michael

From:	rwoodson
Subject:	Re: Software recommendations?
Date:	Tue, 11 Jan 2005 15:24:39 -0800

Michael

If you want, I would be willing to send you a spreadsheet that lists and
describes (but does not evaluate) about 100 different Document Management
software companies. The list was from Google, the time spent was mine.

wrote in message
news:1105123213.761304.241140@z14g2000cwz.googlegroups.com...
> Hi,
>
> The owner of the company that I work for is looking to implement some
> sort of document management system. I don't have much expertise in this
> area, so I was hoping to get a few recommendations. Here is what I am
> looking for:
>
> - There will be about 25 people filing/accessing documents
> - Ease of use. The people that will be using this have only basic
> computer skills.
> - Must have an easy way to scan/archive existing documents, preferably
> into PDF or TIFF format. A lot of our scans will be done through our
> digital copiers, which output PDF files.
> - Integration with Quickbooks for filing invoices, sales order, etc.
> would be a definite plus, but it is not required as Quickbooks will
> print to a PDF document.
> - Web interface for accessing documents remotely
> - I would prefer an actual Windows client for managing documents on
> local clients in the office. Web interfaces seem to confuse the
> employees here.
> - This project is on a constrained budget. We are looking at $2-3K max
> for just the software.
>
> I've looked at a few packages, but haven't really come up with anything
> yet. Documentum and Xerox Docushare look really nice, but I am assuming
> they are out of our budget range (am I correct?). I also played around
> with Plone, but I don't think the "ease of use" factor is high enough,
> plus there is no way to directly scan/archive documents.
> I would be very grateful for any recommendations!
>
> Thanks,
> Michael
>

From:	rwoodson
Subject:	Re: Software recommendations?
Date:	Tue, 11 Jan 2005 15:09:34 -0800

I agree with Jochen. I also have about 10 years experience with Document
Management systems.
I would also ask if workflow for approvals is part of your requirements?

After listing your requirements, separated into requirements and "Nice
to have's" (and you have done a better job so far then 90% of the requests
I've seen on this board), send the list to a dozen or so possible vendors
for comment or quotes.

This appears to be a small enough application that our friend Lane from
eDocShare should be included as a potential vendor. Last week the Windows
version was free.

wrote in message
news:1105123213.761304.241140@z14g2000cwz.googlegroups.com...
> Hi,
>
> The owner of the company that I work for is looking to implement some
> sort of document management system. I don't have much expertise in this
> area, so I was hoping to get a few recommendations. Here is what I am
> looking for:
>
> - There will be about 25 people filing/accessing documents
> - Ease of use. The people that will be using this have only basic
> computer skills.
> - Must have an easy way to scan/archive existing documents, preferably
> into PDF or TIFF format. A lot of our scans will be done through our
> digital copiers, which output PDF files.
> - Integration with Quickbooks for filing invoices, sales order, etc.
> would be a definite plus, but it is not required as Quickbooks will
> print to a PDF document.
> - Web interface for accessing documents remotely
> - I would prefer an actual Windows client for managing documents on
> local clients in the office. Web interfaces seem to confuse the
> employees here.
> - This project is on a constrained budget. We are looking at $2-3K max
> for just the software.
>
> I've looked at a few packages, but haven't really come up with anything
> yet. Documentum and Xerox Docushare look really nice, but I am assuming
> they are out of our budget range (am I correct?). I also played around
> with Plone, but I don't think the "ease of use" factor is high enough,
> plus there is no way to directly scan/archive documents.
> I would be very grateful for any recommendations!
>
> Thanks,
> Michael
>

From:	edoc
Subject:	Re: Software recommendations?
Date:	Wed, 12 Jan 2005 01:11:05 GMT

I agree with you (and thanks for the plug). The list of "wants" and "needs"
is a very good idea. I wouldn't mind seeing the spread sheet you compiled.
Could you send me a copy please?

yaremchl....edocshare....com

Regards,
Lane

"rwoodson" wrote in message
news:cs1mbh$bn6$1@nntp1.jpl.nasa.gov...
> I agree with Jochen. I also have about 10 years experience with
> Document
> Management systems.
> I would also ask if workflow for approvals is part of your
> requirements?
>
> After listing your requirements, separated into requirements and "Nice
> to have's" (and you have done a better job so far then 90% of the requests
> I've seen on this board), send the list to a dozen or so possible vendors
> for comment or quotes.
>
> This appears to be a small enough application that our friend Lane from
> eDocShare should be included as a potential vendor. Last week the Windows
> version was free.
>
>
> wrote in message
> news:1105123213.761304.241140@z14g2000cwz.googlegroups.com...
>> Hi,
>>
>> The owner of the company that I work for is looking to implement some
>> sort of document management system. I don't have much expertise in this
>> area, so I was hoping to get a few recommendations. Here is what I am
>> looking for:
>>
>> - There will be about 25 people filing/accessing documents
>> - Ease of use. The people that will be using this have only basic
>> computer skills.
>> - Must have an easy way to scan/archive existing documents, preferably
>> into PDF or TIFF format. A lot of our scans will be done through our
>> digital copiers, which output PDF files.
>> - Integration with Quickbooks for filing invoices, sales order, etc.
>> would be a definite plus, but it is not required as Quickbooks will
>> print to a PDF document.
>> - Web interface for accessing documents remotely
>> - I would prefer an actual Windows client for managing documents on
>> local clients in the office. Web interfaces seem to confuse the
>> employees here.
>> - This project is on a constrained budget. We are looking at $2-3K max
>> for just the software.
>>
>> I've looked at a few packages, but haven't really come up with anything
>> yet. Documentum and Xerox Docushare look really nice, but I am assuming
>> they are out of our budget range (am I correct?). I also played around
>> with Plone, but I don't think the "ease of use" factor is high enough,
>> plus there is no way to directly scan/archive documents.
>> I would be very grateful for any recommendations!
>>
>> Thanks,
>> Michael
>>
>
>

From:	Arka
Subject:	Re: Software recommendations?
Date:	19 Jan 2005 08:23:49 -0800

Hi,

I am very interested in your list ... I already replied in this thread
but did not get anything :(
Could you send it to me at arkam at caramail dot com ?

Thanks :)

From:	rwoodson
Subject:	Re: Software recommendations?
Date:	Thu, 20 Jan 2005 17:29:13 -0800

I am in the process of a little updating, then I will send it. The good news
is,,, I actually found the list.

"Arka" wrote in message
news:1106151829.022435.280600@f14g2000cwb.googlegroups.com...
> Hi,
>
> I am very interested in your list ... I already replied in this thread
> but did not get anything :(
> Could you send it to me at arkam at caramail dot com ?
>
> Thanks :)
>

From:	edoc
Subject:	Re: Software recommendations?
Date:	Fri, 21 Jan 2005 06:39:35 GMT

hehehe... sounds like you need a DMS.. let me tell you about..... just
kidding :)

Lane

"rwoodson" wrote in message
news:cspltb$7ua$1@nntp1.jpl.nasa.gov...
>I am in the process of a little updating, then I will send it. The good
>news
> is,,, I actually found the list.
>
>
> "Arka" wrote in message
> news:1106151829.022435.280600@f14g2000cwb.googlegroups.com...
>> Hi,
>>
>> I am very interested in your list ... I already replied in this thread
>> but did not get anything :(
>> Could you send it to me at arkam at caramail dot com ?
>>
>> Thanks :)
>>
>
>